Senior Alignment Specialist

****This is a Boston based position, with a hybrid working schedule. The individual should have flexibility for in-office support where needed, that may include travel on occasion.****

Global Risk Solutions, the global arm of Liberty Mutual which operates in nearly 30 countries around the world, seeks a coordinator to join the GRS Alignment team.

This role provides a full range of administrative and operational support to the alignment team, and will specifically report to the Executive Assistant to the President.

This role requires strong administrative skills and a general understanding of business operations to assist with the development of integrated calendars, calendar execution and coordination, scheduling, data collection, compiling and organizing materials, as well as preparing both standard and ad hoc reports, spreadsheets, and presentations of varying complexity.

The ideal candidate for this role has a strong ability to connect the dots, navigate complexity and ambiguity, and to effectively influence and collaborate across the organization, with exceptional attention to detail.

The Alignment Coordinator will have a can-do attitude and roll-up your sleeves mindset to support a fast-paced team in a high-profile environment.

Responsibilities:

• Resolves problems and answers inquiries.
• Greets and directs visitors, as appropriate, concerning activities and operations of department/ division.
• Arranges meetings and conferences, schedules appointments and performs other duties related to maintaining one or more individual calendars.
• Schedule and facilitate project team meetings and ensure the participation of key stakeholders and the efficient use of time.
• Ensures materials are prepared and distributed, and handles any related logistics.
• Compiles, updates, organizes and/or analyzes moderately complex information for inclusion in huddle boards, reports, budgets, presentations varying complexity.
• Coordinates travel arrangements, ensuring efficient usage of time. Manages small scale event planning.
• Follow up on actions required for task completion while seeking guidance as necessary.
• Processes-related expenses.
• Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc.
• Manage portfolio of strategic projects, and support execution, resourcing, and prioritization of projects when asked.
• Receives and responds to correspondence (some of which may be confidential) proofreads, revises and edits other materials for accuracy, thoroughness and appropriateness.
• Act as a confidante, thought partner and sounding board to the alignment team to enable making impactful decisions.
• Prepares, organizes, maintains and retrieves documents, to include scanning and online archiving.
• May order and maintain supplies.
• May administer programs, projects and/or processes specific to the business area supported.